We use cookies on our website to provide you with the best possible user experience. Disabling these cookies may prevent our site from working efficiently. To find out more about our cookies read our privacy policy.

Digital Scanning Service

The Copyright Licensing Agency's (CLA) Higher Education Licence (for photocopying and scanning) allows the creation of digital copies of published material through scanning in specific circumstances and in accordance with copyright legislation.

To comply with the terms of the Licence and enable the full reporting that the CLA requires, all digital copies must be authorised and made by Information Learning Services staff

To request the scanning of a publication to support your teaching, please ensure that it is eligible by using the below checklist:




  • Scanning for course modules must be in accordance with our CLA License, under which the limits are:

one article from a periodical, or;
one chapter of or 5% (10% from 1 August 2016) of a book  whichever is the greater.

In addition, the CLA offers us a Second Extract Permissions Service:
By paying a fee, we are able to double the normal limits to include a second article from the same periodical, or two chapters/10% (20% from 1 August 2016) of a book. Please note that this service does not cover all publications, as it relies upon a rights-holder opting in to the service.

Newspaper articles are not included under the terms of the license.

  • Only items published in the UK will automatically be covered by our licence. Material published elsewhere in the world will be subject to possible exclusion depending on the conditions imposed by the publisher.
  • The item must be owned either by York St John University (in stock at Information Learning Services) or obtainable from another library that is licensed to make copyright cleared copies.
  • Material either available through York St John University in electronic format (eg a periodical article available as an electronic journal through Information Learning Services) or readily obtainable in electronic form at reasonable cost, will not be scanned.
  • Scanning must be for educational use and relate to a specific course of study.
  • For further guidance on copyright issues, and clarification of the legislation, please see our copyright information pages



How do I request a scan?

If your request meets the above requirements, please send the details via e-mail to the Scanning Service (link below). Please ensure that Scan request is present in the subject line, and that you provide the following information:

Module Name
Module Code

If your request is for a book:
Book Title
Chapter Title
Chapter Author
Page Range

If your request is for an article:
Journal Title
Article Title
Article Author
Page Range

E-mail Scanning Service  e-mail auto-filled for your convenience

We will acknowledge receipt of your request, and once our system has verified the details, a scan will be made by ILS staff which will include a copyright top-sheet to comply with the CLA regulations. A link to the material will be added to the appropriate rebus:list online reading list. Please note that at busy times of the year (such as the start of the semester) there may be a longer than usual wait for scans to be uploaded.



Contact us

For further information, please contact the Scanning Service: scanning-service@yorksj.ac.uk.